Introduction

Developed in-house, the feature-packed and user-friendly Equipment Management program (version 5) is the go-to application for hundreds of respiratory protective equipment officers when it comes to managing and testing a wide variety of respiratory protective equipment.

Program features

With our program, you can, inter alia, do the following:

• manage program users and user privileges
• manage equipment owners
• manage individuals associated with equipment owners
• manage type-specific test preferences
• manage test procedures
• manage equipment types (incl. test intervals)
• manage equipment data (incl. dates when tests are due)
• manage equipment with a limited service life
• perform equipment tests and save the recorded data
• manage stored data on equipment tests
• print test reports
• manage turnouts and training sessions
• search for equipment that is due for testing
• use comprehensive reporting and statistics features
• make and manage lists of equipment to be tested option *
• perform cylinder fillings and cylinder pressure tests option *
• manage any kind of equipment option *
• create tests that can be activated if needed
• use barcodes to tag and identify pieces of equipment
• create user reports
• export reports in a variety of formats
• export and import data (standardized CSV format)
• back up data to USB drives
• download program updates via an FTP connection
• capture electronic signatures using a signature pad
• perform and manage external cylinder fillings
• perform and manage external equipment tests
• hire out equipment option *
• make and manage lists of equipment given out option *
• set up and manage central points of testing option *
• collate data requires a central point of testing
• manage stock and do invoicing option *

Limitations compared to version 3

Data collation

Requires an FTP connection and data provided by a central point of testing.

The data collation feature makes it possible for central points of testing to collate their equipment data with subordinate points of testing. For this purpose, groups of equipment owners need to be created based on the serial numbers of the copies of the Equipment Management program used at the subordinate points of testing. Equipment file numbers serve as the basis for data collation. The central point of testing is responsible for data management. When it adds or deletes pieces of equipment, they are automatically added or deleted at the subordinate points of testing as well. A data collation table created by the central point of testing is used for sending data to the subordinate points of testing. Modifications of the data made by a subordinate point of testing are transferred to the central point of testing by means of CSV files.

Data export and data import

This feature allows data to be exchanged between different points of testing by means of a CSV text file. The equipment mas-ter data and the dates of tests can be exported. The data recorded during testing and test preferences are not exportable, though. The CSV export file can be transferred by e-mail or via an FTP server. Upon importing the data, records have to be matched, which happens automatically as far as possible based on the respective equipment numbers. Records that cannot be matched automatically need to be processed manually. CSV export files can also be used for transferring data to external databases.

Database format

By default, the Equipment Management program uses the Microsoft Access database format. Microsoft Access databases have a file size limitation of 2 GB. A runtime module for accessing Microsoft Access databases is included in our program's scope of delivery. For networked systems, Microsoft SQL Server can be used instead of Microsoft Access. In this context, it is important to keep in mind that our program must be allowed to create tables and change table structures.

PLEASE NOTE: We do NOT supply Microsoft SQL server. You will be responsible for taking care of its installation and provision.

Available program options

Please note: The following list is non-exhaustive.

• managing any kind of equipment
• carrying out/manging cylinder fillings
• hiring out equipment
• making/manging lists of equipment given out
• making/managing lists of equipment to be tested
• setting up and managing central points of testing
• managing stock and doing invoicing

Program options are sold separately!

Available UI languages

• English
• German
• Spanish
• Czech

Recommended PC configuration

Any reasonably modern standard PC can run the Equipment Management program. We recommend at least the following configuration:

• processor: 2.8 GHz
• RAM: 8 GB
• hard disk: 500 GB
• USB ports: 2 free USB ports
• operating system: Windows 11 Pro (Windows 10 Pro is possible.)

Note on using the program in conjunction with an equipment tester (A⁠/⁠D converter)

The onboard USB ports of some desktop computers are not powerful enough for operating a USB A/D converter. Therefore, we recommend equipping desktop computers with a USB expansion card for connecting the A/D converter.

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